MIL-STD-1168C
4.11.6 Revised data cards. Data cards are revised for situations such as updates of acceptance status, correction of errors or typos, or for addition of information in the remarks section (see 6.14). The revised data card shall include a description of the work performed or action taken on the lot. Information shall be entered into all blocks where it differs from the original data card.
4.11.7 Documenting information pertinent to lots produced under special conditions. Actions and reasons pertinent to forming, numbering, and identifying any and all ammunition lots produced under special conditions shall be explained in detail in the remarks block of the ADC. These remarks shall include: a listing of the lot(s) being reworked, repaired, modified, regrouped, etc.; the authorizations for the actions; descriptions of the actions performed; a listing of any components changed; and other information as required.
4.12 Ammunition data card - submission and distribution.
4.12.1 Distribution of data cards. Distribution of data cards beyond what is listed in 4.12.2 through 4.12.8, shall be in accordance with furnished instructions (see 6.14).
4.12.2 Accompany lot. Unless otherwise specified (see 6.5), a hardcopy or paper ADC shall accompany each lot of ammunition materiel and each serially numbered item of ammunition.
4.12.3 Cards enclosed with shipping document. To reduce paper use and to promote cost savings, requests to eliminate or reduce the paper copies shall be submitted for approval. Requests shall not be considered if the ADC information is not present in WARP.
4.12.4 Electronic submission. Unless otherwise specified (see 6.5), prior to lot acceptance, a copy of the ADC shall be entered into the WARP database.
4.12.5 Sample card submission. A sample ADC shall be submitted when a manufacturing or sustainment activity produces an item requiring an ADC for the first time, prior to first article, after a one-year production lapse, or as defined in the contract (see 6.14.c). The sample ADC shall use the actual manufacturer's identification symbol, the month and year corresponding to when the ADC is created, and the applicable interfix and sequence numbers that correspond to what will next be produced. To clearly identify that it is a sample, the character "Z" shall be placed in the lot identifier code position which is instead of the hyphen in the ammunition lot number's tenth position or instead
of the 0 in the propellant lot number's eighth position. For the sample ADC interfix and sequence numbers, the characters "XXX" shall not be used instead of numbers (example: EFG14B005Z001). It shall be clearly noted in the remarks that it is a sample ADC. The sample ADC shall be approved (see 6.14.c) prior to submission of a final ADC. All subsequent ADCs produced shall be in the approved format until notified of changes, at which time a new sample card shall be submitted for review and approval.
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